Documents and Contracts

This article helps setting up the agreement templates in your account and helps you create customized agreement templates. Your account comes with a number of default templates in various languages you can assign as default for every artist, or use this as a starting point to create your own templates.


Set up agreement templates


Assigning agreement templates

You can set a template for each artist in your account. Click on the desired artist at the left side of the page, click "profile" at the top right, and click "Agreement settings".

Apply letterhead

This option is enabled by default. You can set up your business identity in your Account Settings.

Ask for initials on every page

Ask the contractant to sign every page of the agreement.


Select a default agreement as default for this artist. If you want to use your own agreement template, please read the next section first.

Riders and attachments

You can upload multiple PDF files, like a technical or hospitality rider. These files, and the agreement, will be attached to an e-mail you can send to the promoter/client. 

Custom templates

Open Account Settings, "Documents and templates". Scroll down and click Add in the "Agreement templates" section on this page. In the popup select an existing default or custom template as a starting point for your new template. You can also choose to start with an empty document.
You can use the data fields listed at the bottom of this article in your custom template. These fields act as placeholders and will be replaced with the true values stored in the gig when the agreement is generated. Please read the last sections of this article about the available fields, date formatting, and if constructs.

Template name

You can set the name of your template at the top of the window.


You can select the locale for your template, required if you're using date functions with day and month names.

Custom text style formatting

You can do some basic style formatting, like bold, italics, and headers, in the editor, but the styles are defined in the style sheet of the template. You can edit the style sheet if you like, but you must be familiar with HTML and CSS! If you are the read-on...
In the default style sheet, we've provided the required font types and sizes for the header style and body text. Those are declared in the style section of the template and are not visible in the template editor interface. You can declare styles in the source of the template.
To edit the source, open the template editor of your custom template and select "Source" from the "Tools"-menu.
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